Rescreening Your Employees: The Do’s and Don’ts

Many organisations consider screening an onboarding process when an employee joins the business, but should you be re-screening your employees regularly, whether for compliance, reputational damage or legal reasons?  

 We take a look at the key do’s and don’ts when it comes to re-screening.  

DO: Develop a Screening Policy

The first step in re-screening employees is to develop a clear policy. This policy should outline the frequency of re-screening and the types of checks that will be performed. It is important to communicate this policy to employees to ensure that they are aware of the re-screening process and what is expected of them. 

DO: Look at What, When and How

Not every role or level in an organisation needs the same screening level. Consider what is right and appropriate for the roles and add this to your policy so your employees are aware. Consider when it is appropriate, whether annually is too much or too little, should you re-screen on promotion or if you win a new contract requiring higher screening levels.  

DO: Protect Employee Privacy 

It is important to protect the privacy of your employees during the re-screening process. You should only collect and use information that is relevant to the re-screening process and ensure that it is kept confidential. If you are working with a screening service, ensure they have proper security measures to protect employee information. 

DON’T: Re-screen Employees Without a Clear Policy

Re-screening your employees without a clear policy can lead to confusion and inconsistency. Having a clear policy outlining the frequency of re-screening and the types of checks that will be performed will help build a culture of trust and prevent misunderstandings.  

DON’T: Re-screen Employees Without Their Consent

Employees have the right to know that they are being re-screened and to provide their consent. Make sure you obtain their consent before conducting any re-screening.

DON’T: Use Screening as a Punitive Measure

Re-screening should not be used as a punitive measure or as a way to single out specific employees. All employees should be rescreened at the same frequency and undergo the same checks. 

 Rescreening employees is important to maintaining a safe and productive workplace and can protect the business. However, we all know one size doesn’t fit all, so if you’d like some support in defining and agreeing your rescreening policy, please don’t hesitate to get in touch, and one of our screening experts will be in touch to talk through your objectives and the options available.